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Don’t Waste Time: Plan Meetings That Are Effective and Engaging

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It’s no secret that attending meetings can often become an unpopular activity with employees. Increasingly hectic work schedules combined with the decreased attention span of the millennial population has made it even more difficult to run productive internal meetings. Nonetheless, meetings are often an important part of running a successful business. It’s not too late to change your meeting tactics, engage your employees, and increase productivity. Here are some novel ideas to help you do just that.

Engage All Employees In The Conversation

One of the most frustrating habits that a manager leading a meeting can have is talking at the group, rather than with the group. This quickly leads to inattention and frustration. Rather, a suggested tactic is “call on people gently and strategically.” Evaluate who would be a relevant participant in the topic, and then invite them to speak. Not only will this involve employees, it will increase the flow of ideas.

Encourage And Show Empathy

In order to receive meaningful feedback, it is critical to ensure employees feel comfortable enough to speak without judgment. This allows people to offer their ideas as well as “act as individual agents of change.” Not only will your organization flourish, but employees will begin to flourish as well.

Set Ground Rules And Stick To Them

There is nothing like a manager who sets policies but never adheres to them. Employees not only regard their manager in a negative light, but they are unlikely to follow the policies themselves. It is important to structure a meeting to provide expectation management; that said, ground rules must be taken seriously. For example, try a no-device policy that is coupled with a time limit on the meeting. Tech-free meetings are often more focused and therefore, tasks are accomplished more quickly. These types of policies are effective in engaging your office population, if they are properly adhered to.

Keep Meetings Small

A major point of frustration in many offices is the experience of sitting through a meeting that is irrelevant. It is important for those leading and scheduling meetings to keep them thin, inviting only the necessary participants. Many successful companies adhere to this model, and the result is increased efficiency. Do your best to only bring in critical participants – you can always reconvene if you need different inputs.

These tactics are great for small gatherings, large meetings, and even conferences. Here at AMA Executive Conference Centers, our top priority is helping deliver effective meeting solutions to leaders and professionals. We look forward to the opportunity to host your next meeting at one of our Centers in Atlanta, New York, Washington DC, and San Francisco. For more information, contact us here.

One of the Most Important Events of 2019: Global Meetings Industry Day

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No matter what stage you’re at in your meeting or events professional career, Thursday, April 4th, 2019 should be blocked out on your calendar as the day you tune in on one of the most important days in the meetings industry. Global Meetings Industry Day (GMID) is a day of celebration –  industry leaders from over 40 countries spanning 6 continents come together in one global message that “meetings matter!” Whether your business focuses on meetings, conventions, conferences, exhibitions, trade shows or special events, this is the day to learn how meetings are impacting the world.

For GMID, follow the branded hashtag #GMID19 and #WorthMeetingAbout to follow events and activities hosted around the world – watch, listen and join the conversation to gain insight that can boost your business and network. You may also tune into a live all-day live online broadcast of education focused on GMID that’s being hosted by the Meeting Professionals International (MPI) association – CLICK HERE for more information and to register for this free online stream.

  • See how professionals are inviting customers, business leaders, political and sector leaders to join the campaign of meeting advocacy
  • Experience education that promotes industry-wide cohesion, ensuring that the benefits of in-person meetings are known and understood
  • Gain insight into what Millennials want from meetings and how to keep them engaged on all levels
  • Learn why conventions are referred to as Urban Innovators and Economic Accelerators
  • See how you can use meetings to build strong communities, create personal connections, and promote positive business outcomes
  • And so many more take-aways that you will benefit from!

According to a survey conducted by Meetings Mean Business Coalition on 150 business leaders, 92% of the respondents said they plan on investing as much if not more capital into face-to-face meetings, conferences, and other events as they did the previous year. It also reflects the time-tested sentiment that meetings are considered an utmost priority and an investment that achieves a greater return than even technology or customer research. AMA Executive Conference Centers is proud to be a part of the meetings industry…because when meetings come to town, everybody benefits!

Are you contributing to this $2.65 trillion in global economic impact by planning meetings for your company or client in 2019? Click here to contact us and discover how AMA Executive Conference Centers can help you deliver a masterful and engaging presentation at one of our venues in Atlanta, New York City, San Francisco, and Washington D.C.

3 Guidelines That Will Change How You Plan

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Meeting planning is so much more difficult than many people think, and if you don’t keep on top of every detail, you can easily become overwhelmed and wind up in a time crunch. Thankfully, there are ways to avoid this. Follow these major guidelines below and never dread your planning deadlines again!

Start Early

This can’t be emphasized enough: you need to begin planning as soon as possible, ideally a year or more before, but definitely as soon as the meeting date is defined. Everything – finding a venue, hiring event staff – everything will be more difficult, and more time-consuming the longer you wait. Give yourself and your clients a break and give yourself plenty of time to set up a checklist of things to do, and put that checklist in the form of a timeline that you share with your clients as well. That way, everybody is on the same page and knows what needs to be taken care of and when.

Use Technology

Let technology do the heavy lifting for you. Nowadays there are numerous ways in which the herculean task of meeting planning can be made easier by utilizing the proper software, project management apps, and marketing automation tools. On average, companies that use planning software save themselves a whopping 223 hours per year.

Focus

You may think you’re great at multi-tasking and that in fact, you’re being more efficient by doing so. However, recent research conducted by Stanford University refutes that notion. According to the study, high multi-taskers were more prone to distraction and had less retention than low multi-taskers. Distraction is a primary time-wasters, so it’s clear that an ability to focus rather than to spread yourself too thin trying to do many things at once will be far more efficient. If necessary, delegate tasks so you can keep laser-focused.

If you take these tips onboard, you’ll find your days go more smoothly and your deadlines won’t loom over you. To ease your burden even more, click here to contact with AMA Executive Conference Centers and lock down your venue meeting dates for Atlanta, New York City, San Francisco and Washington DC!

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The Benefits of Breakfast for Busy Professionals

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For many on-the-go professionals eating a healthy breakfast may just not fit into their schedule. Though it’s easier to grab a granola bar on your way out the door, the benefits of eating a balanced breakfast every morning cannot be overstated. Read more to learn about the mental and physical benefits of eating breakfast every day.

Boost Your Memory

Enjoying a healthy breakfast can give you a mental edge that will last throughout the day. Research that studied the effects on both teens and adults found that eating breakfast may enhance memory, attention, reasoning skills, learning, creativity, the speed at which information is processed, and verbal skills. A review of 15 studies on this subject completed by scientists at the University of Milan found some evidence linking these benefits to the steady glucose levels that breakfast offers.

More Energy

Say goodbye to the mid-afternoon slump. A 1999 research study in the International Journal of Food Sciences and Nutrition discovered that eating a breakfast that is high in fiber and carbohydrates can help you to feel more energized throughout the day.

Improve your Heart Health

Another essential reason not to skip breakfast is to protect your heart. One recent study tested this hypothesis with a group of almost 27,000 men. Researchers found that those who didn’t eat breakfast were 27 percent more likely to develop heart disease than those who did eat a morning meal. Their findings suggested that those who skip breakfast tend to gain more weight, which can lead to high cholesterol, high blood pressure, and diabetes, all of which can increase the chance of heart disease.

Leaner and Healthier Overall

Eating breakfast every day can also improve your health on the whole. A 2003 study published in the American Journal of Epidemiology indicated that those who don’t eat breakfast are 4.5 times more likely to be obese than those who do. Another experiment presented at the 2003 American Heart Association’s annual conference supported these results. Researchers went on to say that breakfast eaters were also more likely to have healthy blood sugar levels, less likely to be hungry throughout the day, and had a lower risk of developing cardiovascular disease and Type 2 diabetes.

AMA Executive Conference Centers are here to help you host your best conferences and meetings. Connect with us for ideas on incorporating breakfast options into your next meeting in Atlanta, New York, San Francisco and Washington DC.

See Washington DC With These Free Walking Tours

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If you’re visiting the AMA Executive Conference Center in the Washington DC area, you’re bound to want to see some of the sites as well. There’s plenty to experience in this wonderfully historic part of our country, and no better way to see them then by some of the free walking toursoffered around the city. All you’ll need is a good pair of walking shoes, a bottle of water, and the time to learn about some of our history.

The National Mall Tour

This tour allows you to walk the popular National Mall, while visiting each of the memorials located there. Those include, the Washington Monument and the Lincoln Memorial. The tour lasts approximately two hours and is about a mile long, with plenty of places to rest along the way. Click here to learn more about this tour. 

All In One Tour

Encompassing the National Mall, this tour also includes more of the famous DC monuments and parks. Because there’s so much more involved, this tour is about four hours long and covers just over two miles of walking. There are plenty of places for refreshments and bathroom breaks along the way. Click here to learn more about this tour.

Old Town Alexandria

If you like old houses and historic settings, this is the tour for you. This tour will take you along the old streets of Alexandria – in the locations where our forefathers walked. It lasts about two hours and is a little over a mile long. Similar to this tour is the Historic Georgetown Tour, only located in a different part of the city. Click here to learn more about the Old Town Alexandria tour. 

If you’re wanting to visit some grand old places in the nation’s capital then get moving with one of these walking tours!

Are you considering where to host your next conference or meeting in Washington DC, Atlanta, San Francisco or New York? Contact us to learn more about the AMA Executive Conference Centers. We’re here to help you make the most of your meeting!

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Everything Is Important – How to Prioritize Your Workload

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As a meetings professional, you undoubtedly have a to-do list a mile long intertwined with meetings – and every client or project is THE MOST important. So how do you manage your workload when seemingly everything is important? Setting up a balanced and consistent routine are keys to managing your workload well. Here are a few tips to help you start managing your workload more effectively.

Write It All Down

Whether it’s handwritten in a notebook on your desk or a running list on your computer, write down every commitment you make, when you make it. Write down deadlines, write down meetings, and make sure you also write down any personal obligations as well so you can make an effort to plan around them. Being able to see everything in one place is helpful in picking out what you need to prioritize.

Plan Your To-Do Lists

Connected to the tip above, take the time to plan out your to-do lists. At the beginning of each week take 20-30 minutes to review your commitments and deadlines for the week and prioritize your weekly to-do list. Then at the beginning of each day take no more than 10 minutes to look through and prioritize your tasks for the day.

Do One Thing at a Time

We all want to believe we multitask well, but the truth is that we can never complete anything to the fullest of our abilities by working on multiple tasks at once. It takes a lot of mental effort to start and stop a task. Plan to work on one item until it is completed or until you reach a reasonable stopping place to move on to something else. Devoting your entire attention to the task at hand will ensure that you are doing your best work and help you complete the task faster.

Don’t Try to Do it All

Sometimes you just have to say no. You can’t be everything to everyone or take on every task someone asks you to. You have to figure out the best ways to scale your time. Focus on the things that you are truly good at and enjoy, delegate other tasks. Doing this allows you to focus on and do your best work while also giving others the chance to step up.

Take a Minute

Give yourself some downtime. Whether it’s a couple of minutes to take a walk outside every day during lunch or two days home with your family, make time for yourself. The workload you have will expand and contract over time. Make sure you take advantage of your downtime to really recharge.

If your workload is overwhelming you, try implementing just a few of these tips to prioritize and balance your workload. Create or adapt your routine to follow some of these guidelines and you will find yourself breathing a little easier each day. If you are in need of help planning a work meeting or conference, contact AMA Executive Conference Centers and we can help mark that to-do off your list too!

3 TED Talks To Get Your Team Working Together

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It’s vital in business that you find ways for everyone on your team to contribute their own ideas – so you can find the best possible way to help your clients. Each employee brings a unique perspective and skill set to the table. A group of people working together in collaboration can do so much more than any of us can do alone.

Although you might understand the value of collaboration, some days it feels easier to just sit at your desk with headphones in and your head down working. Take a break from the usual and watch one or all of these TED Talks that discuss working together in unique ways and help remind us about the power of collaboration!

 Dan Cobley: What Physics Taught Me About Marketing

Most people wouldn’t think that physics and marketing are similar disciplines at all, but Dan Cobley proves them wrong. In this funny and insightful talk, he manages to make comparisons that you probably couldn’t have thought of without his unique background. By combining his expertise and passion for two really different subjects, he can look at problems in a whole new way. That’s why it is so important to work with people with diverse experiences and perspectives. You never know what dynamic new ideas could come out of a new combination of unique people.

 Linda Hill: How to Manage for Collective Creativity

It’s easy to sit in meetings and talk about how a group should be collaborating. It’s so much more difficult to actually implement change. In her talk, Linda Hill gives concrete strategies and examples that can help anyone to collaborate better.

Shade Zahrai and Aric Yegudkin: The Rhythmic Beauty of Collaboration

This one might be cheating because it’s not technically a talk; it’s a dance performance, but it did happen at a TED event. Neither dancer is the “lead”. Rather, they are both able to showcase their own skills while building off of each other. The dancers beautifully illustrate the magic that can come out of a good collaboration.

We hope these talks will help you understand the value of teamwork and collaboration in your company. At AMA Executive Conference Centers, we offer meeting spaces that help companies bring their meetings and conferences to life. With locations in Atlanta, New York, Washington DC, and San Francisco – click here to learn more about hosting your meeting with AMA.

5 Easy Tips for Gathering Post-Meeting Feedback From Attendees

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Post-meeting feedback is the foundation for building future events that meet, and possibly exceed, client expectations. Attendees are your largest source for gathering insight into what worked and what didn’t—valuable information for securing returning and new business. Here are 5 easy tips for how to gather post-meeting feedback from attendees:

1. Make Providing Feedback Easy

Surveys are a helpful way to gather feedback and are most engaging when they are short and not time consuming. Develop questions that go beyond the standard yes or no answers. Explore using apps like EventMobi, which provides for instant feedback.

2. Monitor Social Media

When attendees have a positive experience—or a negative one—they are quick to share the details on social media. The ability to post comments quickly—along with a hashtag identifying the event or location—makes monitoring social media a must in gathering attendee feedback.

3. Provide Incentives

Most attendees must catch-up on work and family obligations once the meeting is over. Taking the time to provide feedback about the event from which they just returned is yet another task. By providing incentives, such as reduced registration for the next event, is sometimes helpful in drawing their focus and for receiving their feedback.

4. Engage During the Event

Interacting with attendees while they are on site is a great way to capture feedback as attendees are “in the moment.” Their feedback is fresh and can lead to making immediate changes when possible. Additionally, always remember to say thank you. Let attendees know you appreciate their presence at the meeting and welcome their feedback afterward.

5. Don’t Forget Vendors

Your vendors play an important role in the overall success of your meetings and events. It is important to include them when seeking post-meeting feedback. Their input can go a long way to improving the next meeting experience for everyone.

Contact us today to learn more about hosting your meetings at AMA Executive Conference Centers in Atlanta, New York City, San Francisco and Washington DC.

2019 National Cherry Blossom Festival in Washington DC

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There is no better way to celebrate the arrival of spring than attending the nation’s three-week long National Cherry Blossom Festival in Washington, DC, to admire the 3,000+ cherry blossom trees in full bloom. The festival, which runs this year from March 20 to April 13, produces and coordinates a large variety of events throughout the weeks in honor of both Japanese and American cultures and the natural beauty of the surrounding landscape.

Cherry Blossom Tours

Whether you enjoy the relaxing narration and live band entertainment of the Odyssey cruise as you sail past the famous cherry blossom trees and historic DC monuments or bike through a sea of pink and white blossoms surrounding the Potomac Tidal Basis with Blossoms by Bike, a guided tour of the beautified region is certainly a must. Visit the Tour Provider section of the National Cherry Blossom Festival website to plan any number of provided tours.

National Cherry Blossom Festival Parade

On April 13, 2019, the National Cherry Blossom Festival Parade will overtake Constitution Avenue – From 7th to 17th Streets in one of DC’s largest spectator events complete with giant colorful helium balloons, celebrity performers, marching bands, beautiful floats, and talented performers just to name a few. The once a year experience is unlike any other of the DC area with easy access to the one-mile length of the parade from multiple metro stations. Occurring from 10 am to 12 noon, the parade route is open to the public and free apart from if you wish to purchase Grandstand seating.

Petalpalooza

On April 6, 2019, Petalpalooza, formerly known as Southwest Waterfront Fireworks Festival, will kick off with more than eight straight hours of free entertainment complete with a beer garden, interactive art installations, and a fireworks show. Hosted by the District Wharf, this exciting event has activities sure to please all age groups.

AMA’s Washington Area Conference Center is conveniently located within walking distance of the Yellow Line METRO stop at Crystal City and minutes from Reagan National Airport – perfect for holding your meeting and attending the events of a lifetime at the National Cherry Blossom Festival. For more information click here to contact us.

5 Cool Things To Do in San Francisco After Your AMA Meeting

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San Francisco is by far one of the most vibrant cities in America. There is no shortage of one-of-a-kind experiences to be had even if you have only one day to explore. You can take advantage of the scenic cultural landscape and laid-back vibe while you take in the sights, sounds, and tastes of the Golden City by the Bay. These activities are the perfect postscript to an AMA Executive Conference Center meeting.

Fisherman’s Wharf

Fisherman’s Wharf is almost a mandatory stop for all visitors to San Francisco. The historic Hyde Street Pier is a maritime wonder in itself where a steam-powered tugboat from 1907 rests languidly beside a square-rigged ship built in 1886. Fisherman’s Wharf is also a lively cafe and food mecca and you will want to grab a sample of fresh crab cooked in steaming cauldrons on the street along with a hot loaf of the local sourdough bread. Take a stroll to Pier 39 for the quaint shops, colorful street performers, and barking sea lions.

Cable Car

Take a ride on the iconic San Francisco Cable Car for a memorable excursion up the steep hills the city is known for. The popular cable cars run all day and in the evenings and tickets may be purchased at the Powell/Market Street turnaround. The cars have outside seats and inside seats but no matter the weather you might want to sit on the eastern side facing the bay for the best Instagram views. The San Francisco Cable Car system is the last working system of its kind left in the world.

Ghirardelli Square

Ghirardelli Square isn’t just about chocolate but you can take a tour of the factory while you are there. The square has been a San Francisco landmark since 1862 but now houses a complex of quirky shops and trendy eateries. It is a cutting-edge retail destination with pleasant outdoor spaces and a cool nostalgic energy. You can have a bite to eat at Lori’s Diner with its bay views, stop and sip in a wine-tasting room, or have a brew at The Pub. It offers a delicious late night menu and is an ideal end to any day.

Alcatraz Island

Day and night tours to Alcatraz Island are offered by the National Park Service year-round. The experience includes a round-trip ferry ride with an animated onboard narration. The guided tour highlights the island’s notorious history pointing out areas of attempted escape from the prison and other interesting tidbits of lore. Once the ferry has docked, the Cellhouse itself can be explored with a knowledgeable park ranger on hand to answer questions. The night tour features breathtaking views of the San Francisco city lights.

Chinatown

San Francisco’s Chinatown covers 24 city blocks and is one of the oldest in the United States. You can take a slow walk down Grant Avenue, the heart of Chinatown, and be dazzled by the neon lights, glowing lanterns, and sometimes tacky gift shops. The unique atmosphere of herbal stores, smiling fishmongers, and enticing restaurants will have you daring a meander through the alleys and side streets to see what treasures might be hidden there. You will think you left the city for someplace new.

AMA Executive Conference Centers has centers in San Francisco, Washington DC, Atlanta, and New York to serve all your conference and meeting needs. For more information, you can contact us anytime.