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How Mindfulness Can Make Your Meetings More Productive

What is mindfulness? In simple terms, mindfulness means being present. It’s paying attention to what is going on right now. It also means doing so without judgment. There is no right or wrong way. In an interview with the Huffington Post, Dr. Danny Penman noted, “Becoming aware of what’s going on around you can make a huge difference, because we spend so much time wrapped up in our thoughts that we lose contact with the real world.”

Studies have found that some of the benefits of mindfulness include, stress reduction, better working memory, and increased focus – all characteristics that can lead to increased productivity at work. But it can be hard to figure out how to make your workplace more mindful, especially during meetings. Where do you begin?

Focus On One Task At A Time

The workplace can be hectic sometimes. There are looming deadlines, profit margins, and sometimes the pace can be overwhelming. With all the hustle, workers often find themselves taking on many tasks at once. In meetings, this may mean checking emails, sending texts, or doing research while the meeting is happening. Make meetings a place where you only focus on the task at hand. Have employees turn off devices…or better yet, leave them at their desk.

Have An Outline

Meeting outlines allow you to stay on track. They allow you to maintain focus on the current discussion and guide your mind back to focus if the conversation goes off course. Outlines are great for the person leading the meeting, but they can also help everyone else in the meeting stay focused as well. Make a habit of creating an agenda and give each team member a copy before, or at the beginning of the meeting.

Promote Feedback

An essential component of mindfulness is withholding judgment. In the realm of a meeting this could mean allowing everyone to feel heard and appreciated. Promote an environment within your meeting (and in other departments as well) where employees want to contribute and provide feedback. Make sure the tone of the meeting is positive and constructive. If you feel providing an open forum during the meeting may prove difficult, consider providing feedback cards, sending follow-up emails, or meeting with individual staff members.

Promote mindfulness for small gatherings, large meetings, and even conferences. At AMA Executive Conference Centers,  we deliver spaces that help you incorporate wellness into your meetings in Atlanta, New York, Washington DC, and San Francisco. Click here to learn more about hosting your meeting with AMA.

5 Easy Tips for Gathering Post-Meeting Feedback From Attendees

Post-meeting feedback is the foundation for building future events that meet, and possibly exceed, client expectations. Attendees are your largest source for gathering insight into what worked and what didn’t—valuable information for securing returning and new business. Here are 5 easy tips for how to gather post-meeting feedback from attendees:

1. Make Providing Feedback Easy

Surveys are a helpful way to gather feedback and are most engaging when they are short and not time consuming. Develop questions that go beyond the standard yes or no answers. Explore using apps like EventMobi, which provides for instant feedback.

2. Monitor Social Media

When attendees have a positive experience—or a negative one—they are quick to share the details on social media. The ability to post comments quickly—along with a hashtag identifying the event or location—makes monitoring social media a must in gathering attendee feedback.

3. Provide Incentives

Most attendees must catch-up on work and family obligations once the meeting is over. Taking the time to provide feedback about the event from which they just returned is yet another task. By providing incentives, such as reduced registration for the next event, is sometimes helpful in drawing their focus and for receiving their feedback.

4. Engage During the Event

Interacting with attendees while they are on site is a great way to capture feedback as attendees are “in the moment.” Their feedback is fresh and can lead to making immediate changes when possible. Additionally, always remember to say thank you. Let attendees know you appreciate their presence at the meeting and welcome their feedback afterward.

5. Don’t Forget Vendors

Your vendors play an important role in the overall success of your meetings and events. It is important to include them when seeking post-meeting feedback. Their input can go a long way to improving the next meeting experience for everyone.

Contact us today to learn more about hosting your meetings at AMA Executive Conference Centers in Atlanta, New York City, San Francisco and Washington DC.