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Tag: Planner Tips

Simplify Your Life With These TED Talks

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For the average person, life is becoming increasingly complex. Our days are busy, our task lists are full, and prioritization isn’t just a choice, it’s a necessity. Nonetheless, some people have rejected this lifestyle as an inevitability. What if you could simplify your life, accomplish more, and find greater fulfillment? Here are a few of our favorite TED Talks to help you do just that!

A Rich Life With Less Stuff by the Minimalists

These two friends have gained prominence in the past few years for their eschewing of materialism, consumerism, and the traditional life path. Their suggestion? Focus less on material goods, seek out your passion, simplify your life, and find happiness.

As Work Gets More Complex, 6 Rules To Simplify
by Yves Morieux

In Yves Morieux’s discussion of the workplace, he discusses how traditional approaches to solving workplace problems have become too complex. Rather, he favors six rules to increase efficiencies, simplify processes, and improve performance and fulfillment among employees.

Sweat The Small Stuff by Rory Sutherland

Applicable to both professional and personal challenges, this talk takes a humorous approach to problem-solving. Sutherland’s discussion focuses on how big problems can be solved by simple solutions, rather than applying maximum force. The end state is decreased stress, fewer resources required, and better solutions.

All It Takes Is 10 Mindful Minutes by Andy Puddicombe

This talk discusses the power of mindfulness and encourages the execution of the simplest task: doing nothing. Specifically, it encourages the power of 10 minutes of daily meditation to simplify thoughts, improve focus, and slow down.

While these TED Talks are just the tip of the iceberg, it’s a great start towards slowing down and simplifying your life. At AMA Executive Conference Centers, we are passionate about helping employees maximize their time and improve their work-life harmony. For more information about our executive meeting services and conference centers in Atlanta, New York City, San Francisco and Washington DC, contact us here.

Streamline Your Workflow and Planning Projects With Trello

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The devil is in the details when it comes to meeting and event planning. No matter the size of your event, everyone involved needs to be on the same page at all times. Trello is the web-based tool we think is a hidden gem in our industry – one that you need to keep projects organized and on schedule.

How Trello Works

Trello functions like a digital whiteboard to share lists and tasks with your team members. Create a board for each project, then populate it with lists to complete each step of your workflow. The tasks on each list are called cards.  Your collaborators can add comments, checklists, due dates, files, weblinks, or more to these cards. Through labels and color coding, your lists will create clear and straight forward steps to achieve project goals.

By using Trello, all your notes, versions, and attachments are centralized in one place for easy access. Trello works with multiple operating systems and seamlessly transitions across devices through the app. Trello even integrates tools you might already be using, like Dropbox and Google Docs.

Latest Features

Trello Team Playbooks
Team Playbooks are ‘ready to go’ board templates. Whether you are marketing an event, planning a wedding, or tracking your personal productivity, Trello has a helpful board set up for you. Use Team Playbooks to take the guess work out of creating your first project with the program.

Power-Ups
Get the most out of Trello by integrating with Slack, Google Drive, and much more. Unleash the power of custom fields, calendars, or even BlueJeans Meetings by customizing the Trello with Power-Ups.

Trello Users

While many large companies – including Google and National Geographic – use Trello, the application is scalable to any size event or team. Whether you’re planning a major corporate convention or the regular weekly team meeting, jump into using Trello to organize your workflow. Contact us to learn more about how you can use Trello to plan your next event.

At AMA Executive Conference Centers, we are passionate about helping event and meeting planners maximize their time and improve their work-life harmony. Click here for more information about our executive meeting services and conference centers in Atlanta, New York City, San Francisco and Washington DC.

Making Workplace Stress Work For You

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We all know about stress in the workplace, but not everybody knows how to make that stress work for them, rather than against them. Stress is basically frustrated energy with no place to go. Managing that same stress means putting it somewhere. Below are some stress reduction tips that can be implemented in the workplace; at the individual, group, and organization levels.

  • Incorporate A Wellness Program
    There are several free technology applications that build employee engagement by tracking healthy habits, both physically and mentally. Virgin Pulse is a highly recommended platform, as it promotes a healthy work-life balance. Pulse also allows the employees’ friends and family to join. This is a great application for tracking activities, create personal goals, challenge other members, and promote self-awareness to improve overall healthy wellbeing.
  • Smile, Laugh Or Take A Few Breathes
    Taking a moment to reflect on something that makes you smile, a moment that made you laugh, or even taking pause to breathe deeply might not eradicate the stress; however, studies show that it does release stress to manually substitute a positive emotion. Redirecting a negative reaction is a simple, unobtrusive means to reset that frustrated energy.
  • Journal It Out
    Journaling is a great tool to track triggers of individual stress. Tracking and monitoring individual behaviors may prove insightful. Some might correlate a lack of sleep, missed lunch, or a day filled with back-to-back meetings as more stressful days.  One might realize that it was sleep deprivation that put a strain on the day, and not the fault of a coworker. The journal might just highlight a need for greater preparedness, and that having snacks on hand in a pinch might make the day less aggravating.
  • Form A Diversity And Inclusion Committee
    Committees are a fantastic way to empower employees to positively contribute to the organizational culture and workplace environment. Having different viewpoints, perspectives, and opinions about conflicts or areas for improvement are beneficial to accurately identify problems and resolve them more effectively. According to Workplace Strategies for Mental Health, feeling included among peers reduces workplace stress and anxiety.

Leave behind the stress of finding a center for your next conference or meeting – connect with AMA Executive Conference Centers. Let us take care of the meeting space, while you take care of business!

Don’t Waste Time: Plan Meetings That Are Effective and Engaging

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It’s no secret that attending meetings can often become an unpopular activity with employees. Increasingly hectic work schedules combined with the decreased attention span of the millennial population has made it even more difficult to run productive internal meetings. Nonetheless, meetings are often an important part of running a successful business. It’s not too late to change your meeting tactics, engage your employees, and increase productivity. Here are some novel ideas to help you do just that.

Engage All Employees In The Conversation

One of the most frustrating habits that a manager leading a meeting can have is talking at the group, rather than with the group. This quickly leads to inattention and frustration. Rather, a suggested tactic is “call on people gently and strategically.” Evaluate who would be a relevant participant in the topic, and then invite them to speak. Not only will this involve employees, it will increase the flow of ideas.

Encourage And Show Empathy

In order to receive meaningful feedback, it is critical to ensure employees feel comfortable enough to speak without judgment. This allows people to offer their ideas as well as “act as individual agents of change.” Not only will your organization flourish, but employees will begin to flourish as well.

Set Ground Rules And Stick To Them

There is nothing like a manager who sets policies but never adheres to them. Employees not only regard their manager in a negative light, but they are unlikely to follow the policies themselves. It is important to structure a meeting to provide expectation management; that said, ground rules must be taken seriously. For example, try a no-device policy that is coupled with a time limit on the meeting. Tech-free meetings are often more focused and therefore, tasks are accomplished more quickly. These types of policies are effective in engaging your office population, if they are properly adhered to.

Keep Meetings Small

A major point of frustration in many offices is the experience of sitting through a meeting that is irrelevant. It is important for those leading and scheduling meetings to keep them thin, inviting only the necessary participants. Many successful companies adhere to this model, and the result is increased efficiency. Do your best to only bring in critical participants – you can always reconvene if you need different inputs.

These tactics are great for small gatherings, large meetings, and even conferences. Here at AMA Executive Conference Centers, our top priority is helping deliver effective meeting solutions to leaders and professionals. We look forward to the opportunity to host your next meeting at one of our Centers in Atlanta, New York, Washington DC, and San Francisco. For more information, contact us here.

Top Meetings and Event Newsletters Delivered Right To Your Inbox

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We know the importance of keeping up with the rapid evolution of the meetings and event industry. That’s why we’ve created this list of top publications that can be delivered right to your email inbox. Keep up with the latest news, trends, and tips, and stories by subscribing to these industry-specific newsletters:

MeetingNews
This daily newsletter, from the Northstar Meetings Group, will deliver the latest news, research, and technology trends straight to your email. 55,000 plus subscribers rely on MeetingNews to keep them up-to-date on the latest industry topics. Click here to subscribe.

Successful Meetings Tip of the Day
Successful Meetings’ How-To Tip of the Day is a daily publication that will provide you with one daily business tip to help you grow in your profession and inspire you to succeed. Click here to subscribe.

Smart Meetings Magazine
This weekly newsletter is the winner of two email publication awards– the 2015 Best Niche eNewsletter and the 2016 Maggie Award for Best Web eNewsletter. The publication provides you with current industry news every week.

M&C Wellness Tip
While out there planning and organizing meetings and events, don’t forget to take your health into consideration. M&C Wellness Tip of the Week newsletter delivers health tips and advice to keep ‘you and your attendees’ healthy! Click here to subscribe.

M&C Hot Ideas
With M&C’s Hot Idea of the Day newsletter, you’ll have access to hot and fresh new ideas for your next meeting. Click here to subscribe.

Crain’s Business Alerts Newsletter
Business newsletters aren’t often as tailored to your needs as Crain’s are. Their newsletter subscription page lets you customize your subscriptions, choosing from ten Crain’s business alerts newsletters, and up to 25 separate industries you’d like to hear about. Click here to subscribe.

PCMA News Junkie
The PCMA organization aims to educate and inform the meetings and events industry. Their knowledgeable newsletters are a great source for helping you excel in your position. Seven newsletters (daily to weekly to monthly) provide the most relevant news, advice, and stories in the industry. Click here to subscribe.

Remain informed, inspired, and ahead with these top-rated industry newsletters. For more insights and industry resources, connect with AMA Executive Conference Centers at one of four of our convenient locations: Atlanta, New York City, Washington DC and San Francisco. 

One of the Most Important Events of 2019: Global Meetings Industry Day

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No matter what stage you’re at in your meeting or events professional career, Thursday, April 4th, 2019 should be blocked out on your calendar as the day you tune in on one of the most important days in the meetings industry. Global Meetings Industry Day (GMID) is a day of celebration –  industry leaders from over 40 countries spanning 6 continents come together in one global message that “meetings matter!” Whether your business focuses on meetings, conventions, conferences, exhibitions, trade shows or special events, this is the day to learn how meetings are impacting the world.

For GMID, follow the branded hashtag #GMID19 and #WorthMeetingAbout to follow events and activities hosted around the world – watch, listen and join the conversation to gain insight that can boost your business and network. You may also tune into a live all-day live online broadcast of education focused on GMID that’s being hosted by the Meeting Professionals International (MPI) association – CLICK HERE for more information and to register for this free online stream.

  • See how professionals are inviting customers, business leaders, political and sector leaders to join the campaign of meeting advocacy
  • Experience education that promotes industry-wide cohesion, ensuring that the benefits of in-person meetings are known and understood
  • Gain insight into what Millennials want from meetings and how to keep them engaged on all levels
  • Learn why conventions are referred to as Urban Innovators and Economic Accelerators
  • See how you can use meetings to build strong communities, create personal connections, and promote positive business outcomes
  • And so many more take-aways that you will benefit from!

According to a survey conducted by Meetings Mean Business Coalition on 150 business leaders, 92% of the respondents said they plan on investing as much if not more capital into face-to-face meetings, conferences, and other events as they did the previous year. It also reflects the time-tested sentiment that meetings are considered an utmost priority and an investment that achieves a greater return than even technology or customer research. AMA Executive Conference Centers is proud to be a part of the meetings industry…because when meetings come to town, everybody benefits!

Are you contributing to this $2.65 trillion in global economic impact by planning meetings for your company or client in 2019? Click here to contact us and discover how AMA Executive Conference Centers can help you deliver a masterful and engaging presentation at one of our venues in Atlanta, New York City, San Francisco, and Washington D.C.

3 Guidelines That Will Change How You Plan

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Meeting planning is so much more difficult than many people think, and if you don’t keep on top of every detail, you can easily become overwhelmed and wind up in a time crunch. Thankfully, there are ways to avoid this. Follow these major guidelines below and never dread your planning deadlines again!

Start Early

This can’t be emphasized enough: you need to begin planning as soon as possible, ideally a year or more before, but definitely as soon as the meeting date is defined. Everything – finding a venue, hiring event staff – everything will be more difficult, and more time-consuming the longer you wait. Give yourself and your clients a break and give yourself plenty of time to set up a checklist of things to do, and put that checklist in the form of a timeline that you share with your clients as well. That way, everybody is on the same page and knows what needs to be taken care of and when.

Use Technology

Let technology do the heavy lifting for you. Nowadays there are numerous ways in which the herculean task of meeting planning can be made easier by utilizing the proper software, project management apps, and marketing automation tools. On average, companies that use planning software save themselves a whopping 223 hours per year.

Focus

You may think you’re great at multi-tasking and that in fact, you’re being more efficient by doing so. However, recent research conducted by Stanford University refutes that notion. According to the study, high multi-taskers were more prone to distraction and had less retention than low multi-taskers. Distraction is a primary time-wasters, so it’s clear that an ability to focus rather than to spread yourself too thin trying to do many things at once will be far more efficient. If necessary, delegate tasks so you can keep laser-focused.

If you take these tips onboard, you’ll find your days go more smoothly and your deadlines won’t loom over you. To ease your burden even more, click here to contact with AMA Executive Conference Centers and lock down your venue meeting dates for Atlanta, New York City, San Francisco and Washington DC!

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The Benefits of Breakfast for Busy Professionals

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For many on-the-go professionals eating a healthy breakfast may just not fit into their schedule. Though it’s easier to grab a granola bar on your way out the door, the benefits of eating a balanced breakfast every morning cannot be overstated. Read more to learn about the mental and physical benefits of eating breakfast every day.

Boost Your Memory

Enjoying a healthy breakfast can give you a mental edge that will last throughout the day. Research that studied the effects on both teens and adults found that eating breakfast may enhance memory, attention, reasoning skills, learning, creativity, the speed at which information is processed, and verbal skills. A review of 15 studies on this subject completed by scientists at the University of Milan found some evidence linking these benefits to the steady glucose levels that breakfast offers.

More Energy

Say goodbye to the mid-afternoon slump. A 1999 research study in the International Journal of Food Sciences and Nutrition discovered that eating a breakfast that is high in fiber and carbohydrates can help you to feel more energized throughout the day.

Improve your Heart Health

Another essential reason not to skip breakfast is to protect your heart. One recent study tested this hypothesis with a group of almost 27,000 men. Researchers found that those who didn’t eat breakfast were 27 percent more likely to develop heart disease than those who did eat a morning meal. Their findings suggested that those who skip breakfast tend to gain more weight, which can lead to high cholesterol, high blood pressure, and diabetes, all of which can increase the chance of heart disease.

Leaner and Healthier Overall

Eating breakfast every day can also improve your health on the whole. A 2003 study published in the American Journal of Epidemiology indicated that those who don’t eat breakfast are 4.5 times more likely to be obese than those who do. Another experiment presented at the 2003 American Heart Association’s annual conference supported these results. Researchers went on to say that breakfast eaters were also more likely to have healthy blood sugar levels, less likely to be hungry throughout the day, and had a lower risk of developing cardiovascular disease and Type 2 diabetes.

AMA Executive Conference Centers are here to help you host your best conferences and meetings. Connect with us for ideas on incorporating breakfast options into your next meeting in Atlanta, New York, San Francisco and Washington DC.

Visit Atlanta For Awesome Spring Break Activities

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Spring Break is a time to let loose and have a little fun…even if you’re traveling for business. If visiting Atlanta or our AMA Atlanta Center during Spring Break the awesome news is that you can find plenty to do that will keep you entertained! Here are three activities that are favorites for our AMA Atlanta team and their visiting guests:

Take A World of Coca Cola Tour:

Anyone who has sipped an ice-cold Coca Cola knows how refreshing this amazing beverage can be. Did you know that you can also tour the World of Coca-Cola in Atlanta? That’s right! The World of Coca-Cola is located at 121 Baker Street Northwest Downtown and is generally open on most days from 10 am to 5 pm.

The tour will show you over 200 rare Coca-Cola artifacts, and you can sample over 100 different flavors and varieties of Coca-Cola beverages that have been on the market over the decades. Most visitors spend at least two or three hours enjoying all of the exhibits. Then you get to head over to the test kitchen to enjoy over 100 samples of different Coca-Cola variety beverages that have gotten released in the years past.

Each visitor ages 12+ will pay $17 for entry and children ages 3-12 pay $13. These will include your beverage packages and drink samples, as well as access to all of the various artifacts and displays that the World of Coca-Cola has to offer. Booking your tour is the way to guarantee admission as each tour is limited to 10 participants for a personal experience.

Tour Atlanta By Electric Car:

The new electric car tours while also keeping the environment around Atlanta as clean as possible. These tours last approximately 90 minutes and will take you everywhere throughout Atlanta. Whether you live here or have just come to town to visit, you will see all of the city’s famous sights such as The World of Coca Cola Museum and Centennial Olympic Park. You can also enjoy the views of various headquarters that have gotten based in Atlanta such as CNN or the Coca-Cola company. Enjoy a drive through classic neighborhoods such as Old Fourth Ward, Inman Park, and Midtown.

Each tour is guided by a local history expert who will share fascinating information about Atlanta’s downtown area and teach you what you need to know to appreciate this great city for everything that it has to offer.

Tickets for the Electric Car Tour cost $36.00 per person and can get purchased via Viator.com (A TripAdvisor Company).

Eat Your Way Around Atlanta with Our Southern Atlanta Food Tour:

If you come from a family of foodies, then the Southern Atlanta Food Tour will provide you with the perfect day trip or excursion. You will travel throughout the city of Atlanta for approximately 3.5 hours while tasting approximately 15 different foods at 7 of the area’s most popular restaurants. Everything from sampling a wide variety of southern foods to enjoying the Smoke Ring’s BBQ or the Arden Gardens fruit juice smoothies become options when you take in what this diverse tour has to offer.

Please note that this is a WALKING tour of Atlanta, so moderate physical activity is part of the tour package. There are no other means of transportation that come provided by this tour.

Tickets for this tour run at $75.00 and include all of your food samples at all of your stops throughout the tour. You can purchase your tickets via Viator.com (a TripAdvisor Company).

If you are looking for fun Spring Break activities to participate in while in Atlanta for business, you don’t have to look far. Try out some of our suggested activities and learn all about the city that you are visiting (or have lived in for years through these fun tour experiences).

For further information on hosting your next meeting at our AMA Atlanta Center, or need ideas for fun activities to do when visiting, please feel free to contact us for further assistance.

See Washington DC With These Free Walking Tours

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If you’re visiting the AMA Executive Conference Center in the Washington DC area, you’re bound to want to see some of the sites as well. There’s plenty to experience in this wonderfully historic part of our country, and no better way to see them then by some of the free walking toursoffered around the city. All you’ll need is a good pair of walking shoes, a bottle of water, and the time to learn about some of our history.

The National Mall Tour

This tour allows you to walk the popular National Mall, while visiting each of the memorials located there. Those include, the Washington Monument and the Lincoln Memorial. The tour lasts approximately two hours and is about a mile long, with plenty of places to rest along the way. Click here to learn more about this tour. 

All In One Tour

Encompassing the National Mall, this tour also includes more of the famous DC monuments and parks. Because there’s so much more involved, this tour is about four hours long and covers just over two miles of walking. There are plenty of places for refreshments and bathroom breaks along the way. Click here to learn more about this tour.

Old Town Alexandria

If you like old houses and historic settings, this is the tour for you. This tour will take you along the old streets of Alexandria – in the locations where our forefathers walked. It lasts about two hours and is a little over a mile long. Similar to this tour is the Historic Georgetown Tour, only located in a different part of the city. Click here to learn more about the Old Town Alexandria tour. 

If you’re wanting to visit some grand old places in the nation’s capital then get moving with one of these walking tours!

Are you considering where to host your next conference or meeting in Washington DC, Atlanta, San Francisco or New York? Contact us to learn more about the AMA Executive Conference Centers. We’re here to help you make the most of your meeting!

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