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3 Guidelines That Will Change How You Plan

Meeting planning is so much more difficult than many people think, and if you don’t keep on top of every detail, you can easily become overwhelmed and wind up in a time crunch. Thankfully, there are ways to avoid this. Follow these major guidelines below and never dread your planning deadlines again!

Start Early

This can’t be emphasized enough: you need to begin planning as soon as possible, ideally a year or more before, but definitely as soon as the meeting date is defined. Everything – finding a venue, hiring event staff – everything will be more difficult, and more time-consuming the longer you wait. Give yourself and your clients a break and give yourself plenty of time to set up a checklist of things to do, and put that checklist in the form of a timeline that you share with your clients as well. That way, everybody is on the same page and knows what needs to be taken care of and when.

Use Technology

Let technology do the heavy lifting for you. Nowadays there are numerous ways in which the herculean task of meeting planning can be made easier by utilizing the proper software, project management apps, and marketing automation tools. On average, companies that use planning software save themselves a whopping 223 hours per year.

Focus

You may think you’re great at multi-tasking and that in fact, you’re being more efficient by doing so. However, recent research conducted by Stanford University refutes that notion. According to the study, high multi-taskers were more prone to distraction and had less retention than low multi-taskers. Distraction is a primary time-wasters, so it’s clear that an ability to focus rather than to spread yourself too thin trying to do many things at once will be far more efficient. If necessary, delegate tasks so you can keep laser-focused.

If you take these tips onboard, you’ll find your days go more smoothly and your deadlines won’t loom over you. To ease your burden even more, click here to contact with AMA Executive Conference Centers and lock down your venue meeting dates for Atlanta, New York City, San Francisco and Washington DC!

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Visit Atlanta For Awesome Spring Break Activities

Spring Break is a time to let loose and have a little fun…even if you’re traveling for business. If visiting Atlanta or our AMA Atlanta Center during Spring Break the awesome news is that you can find plenty to do that will keep you entertained! Here are three activities that are favorites for our AMA Atlanta team and their visiting guests:

Take A World of Coca Cola Tour:

Anyone who has sipped an ice-cold Coca Cola knows how refreshing this amazing beverage can be. Did you know that you can also tour the World of Coca-Cola in Atlanta? That’s right! The World of Coca-Cola is located at 121 Baker Street Northwest Downtown and is generally open on most days from 10 am to 5 pm.

The tour will show you over 200 rare Coca-Cola artifacts, and you can sample over 100 different flavors and varieties of Coca-Cola beverages that have been on the market over the decades. Most visitors spend at least two or three hours enjoying all of the exhibits. Then you get to head over to the test kitchen to enjoy over 100 samples of different Coca-Cola variety beverages that have gotten released in the years past.

Each visitor ages 12+ will pay $17 for entry and children ages 3-12 pay $13. These will include your beverage packages and drink samples, as well as access to all of the various artifacts and displays that the World of Coca-Cola has to offer. Booking your tour is the way to guarantee admission as each tour is limited to 10 participants for a personal experience.

Tour Atlanta By Electric Car:

The new electric car tours while also keeping the environment around Atlanta as clean as possible. These tours last approximately 90 minutes and will take you everywhere throughout Atlanta. Whether you live here or have just come to town to visit, you will see all of the city’s famous sights such as The World of Coca Cola Museum and Centennial Olympic Park. You can also enjoy the views of various headquarters that have gotten based in Atlanta such as CNN or the Coca-Cola company. Enjoy a drive through classic neighborhoods such as Old Fourth Ward, Inman Park, and Midtown.

Each tour is guided by a local history expert who will share fascinating information about Atlanta’s downtown area and teach you what you need to know to appreciate this great city for everything that it has to offer.

Tickets for the Electric Car Tour cost $36.00 per person and can get purchased via Viator.com (A TripAdvisor Company).

Eat Your Way Around Atlanta with Our Southern Atlanta Food Tour:

If you come from a family of foodies, then the Southern Atlanta Food Tour will provide you with the perfect day trip or excursion. You will travel throughout the city of Atlanta for approximately 3.5 hours while tasting approximately 15 different foods at 7 of the area’s most popular restaurants. Everything from sampling a wide variety of southern foods to enjoying the Smoke Ring’s BBQ or the Arden Gardens fruit juice smoothies become options when you take in what this diverse tour has to offer.

Please note that this is a WALKING tour of Atlanta, so moderate physical activity is part of the tour package. There are no other means of transportation that come provided by this tour.

Tickets for this tour run at $75.00 and include all of your food samples at all of your stops throughout the tour. You can purchase your tickets via Viator.com (a TripAdvisor Company).

If you are looking for fun Spring Break activities to participate in while in Atlanta for business, you don’t have to look far. Try out some of our suggested activities and learn all about the city that you are visiting (or have lived in for years through these fun tour experiences).

For further information on hosting your next meeting at our AMA Atlanta Center, or need ideas for fun activities to do when visiting, please feel free to contact us for further assistance.

Special Spring Offers at AMA Executive Conference Centers

ATLANTA

Book Now: $500 per day for meeting space for any Atlanta Center conference or meeting being held in March and/or May 2019. Includes: basic meeting package for up to 16 people.*

Click here to learn more about our AMA Atlanta Conference Center.


SAN FRANCISCO

Limited Time Offer: Take 20% off package rates for meetings held in March 2019. Plus, if you hold a March meeting, receive 10% off package rates for meetings held April through December 2019.*

Click here to learn more about our AMA San Francisco Conference Center.


WASHINGTON, DC

March Renovation Special: Check out our newly renovated space and get 40% off meeting package rates for your March 2019 meetings. Promotion applicable to meeting package rates only and apply only to meetings held at the AMA DC area Conference Center.*

Click here to learn more about AMA Washington D.C. Conference Center.


*Offers are subject to space availability and certain restrictions apply:

Offer applicable to AMA Center in Atlanta: $500 per day for meeting space for any meetings being held in February, March and/or May 2019. Includes: Basic meeting package for up to 16 people. Restrictions: Meeting room size up to 812 square feet.

Offer applicable to AMA Center San Francisco only: 20% off valid for meeting packages only for meetings held in February 2019 or March 2019. Additional meetings booked receive 10% off package rates for meetings held April 2019 through December 27, 2019.

For AMA DC Area Center: 40% off applicable to meeting package rates only and only applicable to meetings held at AMA National Landing (DC area) only.

For Atlanta, Washington DC, and San Francisco: discounts not valid on previously booked business and not applicable to catering or additional A/V services or equipment. Not to be combined with any other offers or discounts.

Interesting Things You Didn’t Know About Atlanta, NYC, San Francisco and DC

Some of the most iconic cities in the U.S. also have some of the most fascinating histories behind them. Guess which U.S. city had the first pizzeria? We looked into Atlanta, New York City, San Francisco and Washington DC – each an AMA Executive Conference Centers city – and you’ll be amazed at some of the things that you may not have known about them!

Atlanta, Georgia, USA downtown city skyline.

ATLANTA

Let’s start on the east with Atlanta, located in Georgia, which is known as The Peach State.

  • Atlanta is home to The Varsity, which is the largest fast food drive-in in the world, established in 1928.
  • The symbol of the city is the phoenix after being burned down during the Civil War in 1864.
  • It has one of the biggest Hindu temples outside of India.
  • There are 71 streets whose names are a take on “Peachtree.”
  • Hartsfield-Jackson International Airportcurrently holds the title of world’s busiest airport.
  • Two Nobel Peace Prize winners were from Atlanta: President Jimmy Carter and Martin Luther King Jr.
New York City Financial District cityscape at dusk.

NEW YORK CITY

Now, let’s take a bite out of the Big Apple with some fun facts on this bustling city.

  • In 1886, the Statue of Liberty was given to the United States by France. It was part of their centennial celebration.
  • The New York Public Libraryis home to over 50 million books. It also currently boasts the title of the third largest library in the world.
  • The Wyckoff Farm is the oldest building in New York City, established in the 1640s.
  • The taxis in the city weren’t always their well-known yellow. In fact, they used to be red and green until 1912.
  • In 1895, the first pizzeria was opened in the United States. It was located in, you guessed it, New York City.
  • And do you know where Times Square gets its name? The New York Times!
San Francisco skyline, California, USA

SAN FRANCISCO

Let’s head west to the bright and sunny San Francisco.

  • The Chinatown in San Francisco is the oldest in North America and is home to over 100,000 people.
  • The official musical instrument of San Francisco is the accordion.
  • The ice cream and oatmeal cookie treat that’s coated in chocolate called It’s-Itwas created in San Francisco.
  • The street that is currently known as Maiden Lane used to be a red-light district and was called Morton Street.
  • Over 50 film festivals happen in San Francisco each year.
  • There’s a name for the color of the Golden Gate Bridge: International Orange.
Washington DC, USA in spring season.

WASHINGTON DC

Finally, let’s shed some light on the capital of the United States: Washington DC!

  • The streets use letters as names but are missing the letter “J.”
  • The Washington Monument is the world’s tallest obelisk.
  • Inside of the Capital Building are elevators that are only used by senators.
  • The Washington Metrois the third most busy subway system in the United States.
  • Before it was called the White House, the building was known as the President’s Palace or President’s House.
  • Washington DC is home to a unique museum called the International Spy Museum.

For more fun facts about United States cities, check out 50states.comand learn to your heart’s content. And for more facts about hosting your next meeting at an AMA Executive Conference Center in one of the above cities, click onto www.AMAconferencecenters.org.