fbpx

We Are Open For Your Next In-Person Meeting   |   917-559-7032

Tag: meeting venue

Planning Steps To Move Your 2020 Meeting Forward

Posted on by Editor

Planning a meeting can be a complex process, but with the right direction and planning tips the tasks can be paired down into some pretty simple and manageable steps.

‘Big picture’ is the most important thing to consider first – that includes details such as agenda, venue, speakers, food, setup and time of day. We’ve seen that a meeting that is ill-planned will not only impact the planner, but it also negatively influences the goal and purpose of the meeting. Agendas must have a purpose and flow, speakers must impress the attendees, and food must be plentiful and items that the guests enjoy. When essential elements go wrong your meeting can take a fast lane to unproductive-town. Below are a few suggestions from our team on how you can plan for your meeting’s essential elements to go right!

Brainstorm and decide on the purpose and goal of your meeting. Work with others on your team to determine what is being addressed and what should be accomplished. Take notes, get feedback, make checklists. Brainstorm with colleagues to insure the best ideas are taking root.

Have a budget. Find out, or decide what your budget is early on. Without being conscious of financials, meetings can meander or get bogged down in their own procedure. With a budget, your meeting planning will have more focus and will force you to make the best choices. Sometimes when doing research for your overall items the budget will take shape on its own. All in all, it will be your job to make choices that will shape the best meeting from what you’re working with– and then to keep it all under control.

Narrow dates and secure a venue. Much of picking a meeting date and location for your meeting depends on the focus, audience size and availability of the people attending. However, we suggest never scheduling something where people will have to juggle their schedules too much to attend or worse, not be able to attend during the busiest time of the day or during a week that’s in their ‘peak’ work season.

Get your speakers lined up. Not all meetings have speakers, but when they do you’ll need to start organizing this aspect earlier than later. Seek references on speakers in the areas that you want to address from colleagues. Or, work with a professional booking agent if you need to find someone outside your own expertise. Be sure to communicate in advance of the meeting with your speakers regarding their preferred room setup and any technical requirements for their presentation.

Secure the necessary equipment and services. This means food, beverages and technical needs. Meeting facilities like AMA Executive Conference Centers are there to help with many of these details. AMA Center planning staff are available to make suggestions and then help you plan the right choices of catering and technical support for what’s needed for your meeting. We’ve found that having the right snacks and delicious meals during breaks helps to keep attendees focused and their energy up. When it comes to food, beverage and technical planning be sure to take notes and make a checklist. Most venues will have what you need, you just have to articulate those needs in advance of arrival.

Rely on expertise. Aside from help from the venue, don’t forget to ask colleagues who have planned meetings before for their ideas. It’s also helpful to connect with others in a similar role at your local industry association or even another planner that might offer a consulting call to help answer any questions you might have. If your meeting is large enough or has the right budget, you might even consider hiring another planner that can help support you while working through all the details of planning.

Get the word out. Once the planning is out of the way, and all logistical decisions have been made, don’t forget that you still must have people attend. All meetings, whether internal or external to the company, should be publicized in some way. Even if a meeting function is mandatory it’s still a good idea to get people excited with some publicity whether through a special company email or a printed announcement. For functions that have no mandatory attendance, publicity is a must. Without getting the word out no one will be there. So make sure you’ve tackled this important piece of the puzzle early so that news of the meeting has time to travel to your potential attendees and they have time to make arrangements or ask you questions, get answers or register if necessary.

Because conference planning is complex, it needs to be handled with an overall plan in place and specific steps to execution. We’re looking forward to a 2020 filled with productive and successful meetings. Click HERE and let the AMA Executive Conference Centers team know how we can help you plan yours!

12 Top Rinks To Visit in 4 AMA Center Cities This December

Posted on by Editor

All work and no play…well, you know how that works. With the holiday month upon us, we would like to shift our attention away from business and focus on having fun and relaxing. After all, knowing how to relax is an integral part of any route to success.

We’ve chosen top ice-skating rinks in each of our AMA Executive Conference Center cities to help you take full advantage of the next visit. You can always find an hour or two to do some ice-skating, can’t you?

Conquering the Rinks in Atlanta:

  • Skate The Station – largest open-air ice skating rink in Atlanta. The mind-boggling 10,000 square foot area is already decorated for the exciting holiday season
  • Ice Rink at Sugar Hill – experience an old tradition of skating on natural ice. It’s a small rink with a family atmosphere.
  • Avalon on Ice – another nice outdoor ice-skating rink to help you relax after a tough day. You can even take private lessons.
  • Olde Town On Ice – the oldest outdoor rink in Georgia creates a perfect holiday ambiance as it celebrates its 10th anniversary.

Breaking the Ice in San Francisco:

  • Union Square Rink – located in downtown, it’s a perfect place to enjoy the city and ice skate at the same time.
  • Holiday Ice Rink – the largest outdoor ice rink in San Francisco is an excellent place for fulfilling holiday fun.
  • Walnut Creek on Ice – it’s a nice small ice-skating rink where you can show off your skills or take skating lessons.
  • San Mateo on Ice – a sizeable outdoor skating rink located in the Central Park of San Mateo (a short drive from Frisco).

Sliding and Pirouetting in Washington DC:

  • National Gallery of Art Ice Rink – skate with an excellent view of the Sculpture Garden!
  • Canal Park Ice Rink – a great place to skate with family, friends, and coworkers. The design is fantastic.
  • Wharf Ice Rink – it’s a wonderful opportunity to skate, shop, and have a hot cup of coffee. Skate while enjoying an amazing view of the water.
  • Rockville Outdoor Rink– located in nearby Maryland, the rink is beautifully decorated for the holidays and open every day regardless of the weather.

Making Memories in New York City:

  • Bank of America Winter Village at Bryant Park – surrounded by a holiday bazaar, this ice-skating rink is a double relaxation experience.
  • Rockefeller Center Rink – this rink doesn’t need an introduction. If you have an opportunity, you should definitely visit it. Consider coming in the morning or you may be struggling through a crowd.
  • Wollman Skating Rink – if you want to skate in the very heart of Manhattan while enjoying an amazing view, this is the right rink to choose.
  • Brookfield Place Rink – a huge outdoor rink with a great view is what you need after a tough day at work.

Make your next visit to each one of our AMA Executive Conference Centers memorable. For information about AMA’s centers, please contact us today.

Three Ways to Manage Your Stress During the Holidays

Posted on by Editor

Holidays are made fun with lively music and decor, opportunities to visit friends and families, and, of course, time off from work. But let’s face it, winter holidays can also be extremely stressful, more than any other time of year.

So how can you take charge of your workday and ease the pressure of this time of year? Here are a few strategies to help you enjoy the year right up to the end, frazzle-free.

Stay Organized By Bookending Your Days:

If you want to reduce your stress load during the holidays, you need to plan ahead. One of the best ways to do that is to take 5-10 minutes at the beginning and end of the day to write down what you plan to achieve for the day, and assess whether or not you achieved it.

When you first wake up, don’t check your phone, social media, or the news. Instead spend a few minutes clarifying your top 3-5 tasks for the day, and writing them down. At night, before you go to sleep, review how things went and think ahead for the next day. Stay ahead of the ever-growing task list in November and December.

Say No and Focus On What You REALLY Want:

With the holidays around the corner, your ‘to do’ list is bound to get longer, and often others are bound to try to lighten their load by putting their tasks on your list. Saying “no” is a must during this time of year, but you might feel uncomfortable doing so. You don’t want to appear rude or burn any bridges. How can you create healthy boundaries?

First, focus on what really matters to you. Write down your priorities so that you have them in tangible form. When people ask you to take on responsibilities that do not align with your number one goals, respectfully decline them without beating around the bush, delaying, or otherwise indicating that you are “considering it.”

Be firm, be respectful, don’t be afraid to say no twice if you must, without getting irritated. People will eventually get the message.

Reduce Interruptions:

Except for when it is necessary for work purposes, get into the habit of keeping your phone off and out of reach. Give yourself permission to work in new environments if you need to put some physical space between yourself and potential interrupters, and let your colleagues, friends, and family know what times you are available to them, and when you need time to focus on your tasks.

The holidays can be stressful, but they needn’t be, not if you stay conscientious of the way you manage your time, energy, and interactions with others. And when you reduce your stress level you will better be able to better enjoy celebrating with the people you care about.

AMA Executive Conference Centers offer some of the industry’s best executive meeting and conference venues. We work to help companies and corporate planners across the U.S. facilitate meetings with the best possible outcomes. Contact us today to see how we can help in planning your next meeting in Atlanta, New York, the Washington DC area or San Francisco. No matter what the season, we’re here to help.

Getting Your Team Back On Track After The Holidays

Posted on by Editor

It’s not easy to come back to work motivated after a fun season of holiday cheer, short weeks, and festive distractions. Suddenly workdays seem longer and Friday is so far away. Your team is probably in a slump now that the holiday parties and Secret Santas are gone until next year, so you’ll want to do your part to fight away those post-holiday blues. Consider these 5 tips to get your staff motivated in the new year:

  • Offer healthy snacks in the break room. Encourage healthy New Year’s Resolutions by treating your team to delicious and nutritious goodies. By now, everyone is ready for a break from the endless homemade baked goods and sweets, and any special reward to interrupt the 9-to-5 workday will raise morale in the office.
  • Encourage walk breaks. Studies show that walks during the workday can boost mood and help combat stress. Show your staff that you care about their mental and physical health by prioritizing breaks for getting fresh air and a little healthy activity.
  • Set goals for the new year. Start the new year strong by making sure the whole team is on the same page with goals and expectations. Morale is improved when staff are part of a joint effort and working toward the same purposes. As a plus, include incentives to get everyone on board.
  • Make time for short pow-wows. Bring the whole team together for energizing meetings to update staff on any upcoming changes in the new year or exciting plans ahead in the company. Use these meetings to inspire and empower staff to bring their very best.
  • Schedule an office retreat. If it’s feasible, plan a weekend retreat for team building and relaxation. If only a couple hours can be spared, cater a lunch or plan an in-office activity to show your staff they are appreciated.

AMA Executive Conference Centers are located in four beautiful areas of the United States: Atlanta, New York City, San Francisco, and Washington D.C., perfect for that office retreat or team meeting. To learn more about our state of the art, convenient meeting spaces, contact us today.

Making The Task of Decision-Making Easier

Posted on by Editor

As soon as we’re old enough to understand what options are, we’re faced with the tasks of making decisions. Whether the decision is what flavor ice cream to pick or what major to choose in college, at any age decisions can seem like the most daunting exercise. Here are three education areas that can help you to make the task of decision-making easier:

#1: Make Hard Choices

Making decisions can be very difficult because we always want to make the “better” decision. Ruth Chang, a philosopher, shares in her TED Talk why there is no “better” option when making a decision. She goes on to explain why both choices are on a level playing fields and how this can help you choose what you truly want inside.

#2: Three Lessons on Decision-Making

Have you ever daydreamed about being the best poker player in the world? Turns out, decisions made by the best involve a lot more work than people-reading and bluffing. World Champion poker player Liv Boeree explains that there are 3 things she’s learned about decision-making. She states that the lessons include luck, quantification, and intuition – and these three factors can be used to make decisions in our daily life. Luck and intuition can play a major role in what outcome each decision brings, and quantification is crucial to estimating the odds of something good or bad happening.

#3: Think Like a Computer

Computers always know what to do and they have no understanding of how hard it can be to make a decision. That’s because computers were made to generate the best decision based on numbers and formulas. Humans don’t do that. Tom Griffiths, a psychologist and cognitive scientist, share in his TED Talk that the ways to make better decisions are by thinking like a computer.

 

5 Art Galleries In DC To Add To Your Bucket List

Posted on by Editor

If you’re looking for interesting locations in Washington DC that will inspire and educate, then art galleries are an option well worth considering. In the DC area, just minutes from our AMA Executive Conference Center, there are a number of excellent options to choose from. DC is an area rich with galleries, museums, historical landmarks, and many other fine cultural establishments. With so much to see, you definitely wouldn’t want to miss any of the very best. Here are 5 art galleries in the DC area that fall into our ‘amazing destinations’ and experiences you don’t want to miss.

RENWICK GALLERY
Located just steps from the White House, this gallery is superb for its excellent service and interactivity. Here, you’ll find pieces from around the world in relation to a variety of changing themes. At the Renwick Gallery, visitors explore unique craft objects by contemporary artists to learn about process, material and technique. Learn more here.

NATIONAL GALLERY OF ART
One of the shining stars of DC museums, this gallery with free entry has an extensive collection inside a vast expanse of gorgeous rooms to explore. One of the most popular and Instagrammed exhibits is the sparkling hallway that connects the east and west buildings.  The Gallery’s great reputation is undeniable – it’s a jewel on the mall and a true national treasure. Learn more here.

HIRSHHORN: NATIONAL MUSEUM OF MODERN ART
DC’s Hirshhorn Museum is undoubtedly among the top contemporary art spaces in the United States. Founded in the 1960s, the museum exhibits artworks by some of the modern and contemporary art world’s greatest masters, including Pablo Picasso, Henri Matisse, Jackson Pollock, Francis Bacon, and Edward Hopper. If modern art is your inspiration you’ll want to put his visit top on your list. Learn more here.

SMITHSONIAN’S FREER AND SACKLER GALLERIES
The Smithsonian’s premier art gallery, these exhibits boast some amazing art pieces from nearly every place and time period on the planet. Billed as the museum where ‘Asia Meets America,’ the sheer size and diversity of work on display here means that you’re bound to discover more than a few worthwhile pieces. Learn more here.

NATIONAL PORTRAIT GALLERY
For American historical value, this gallery delivers. Here you can find works of art for an assortment of important historical figures from the civil war, the suffrage and civil rights movements, and all the presidents too. Most recently, the installation of former President Barack Obama and Mrs. Michelle Obama’s portraits by artists Kehinde Wiley and Amy Sherald. Learn more here.

At AMA, we specialize in hosting and organizing executive meetings and conferences. We are experts at planning professional gatherings and have convenient facilities in four locations: Atlanta, New York City, Washington DC and San Francisco.  Visit us here to learn more, and see how we can help make your next meeting a success.

Meet Barbara Davis From Our AMA Atlanta Executive Conference Center

Posted on by Editor

We’re excited to shine the spotlight on a team member from the AMA Executive Conference Center in Atlanta. BARBARA DAVIS is the Assistant Manager for our AMA Center that anchors conference and meeting activities in the South. We were thrilled to have the opportunity to chat with Barbara and learn more about all that she does. Enjoy getting to know more about this “Papple!” (You’ll have to read the interview to find out what that means…!)

AMA:  Thanks for taking some time to chat with us today! Tell us a little bit about your beginnings.

BARBARA:  I was born in the Bedford Stuyvesant Community in the Borough of Brooklyn, New York. Today, I call home the Southwest community of Atlanta, Georgia.

AMA:  As the Assistant Manager for the AMA Executive Conference Center in Atlanta, what is your day-to-day like?

BARBARA:  My primary focus has been supporting the client experience. I function in many capacities and do whatever it takes to get the job done well. June will be eighteen years in this role and I still enjoy and love the work I do. There are few routine days, and I enjoy the difference each day makes. I have an opportunity to meet and talk with people from all over the world. For a curious person like me, I find what I do and the people I get a chance to meet, talk with and ultimately support to be very interesting. The great news is that I have the support of a team who also embraces extending “enlightened hospitality.” We all believe in an excellent customer experience at the AMA Atlanta Executive Conference Center.

AMA:  Eighteen years, congratulations! Before AMA, did you have a different type of career?

BARBARA:  I’ve had many career paths; however, I believe they all led me to where I am today. I have worked in radio, entertainment, advertising, travel, human resources, and food/hospitality. My last career adventure prior to joining the American Management Association, was sole proprietor of a boutique catering company that I started in 1993. My clients were primarily corporate accounts. One year, I was honored to be selected as the Executive Chef for The Alliance Theatre, one of Atlanta’s premiere theatre companies.

AMA:  Sounds like you’ve always had a calling for hospitality. When did you know that working in the meetings and conference industry was what you wanted to do?

BARBARA:  After deciding to relinquish my catering company, I believed my talents could be used best in an environment where my communications, logistics and event management skills would be embraced. I was not sure what industry outside of hospitality would be the fit for me, but when I learned about the American Management Association my curiosity radar was sparked. I believe learning and expanding one’s mind continues the growth of all living beings. AMA provides this through our continuing education seminars to business professionals. I believe that I launched into the best of two worlds that I love…education and events management.

AMA:  What do you like best about what you do at AMA?

BARBARA: I look at what I do as “pre, during and post” planning activities; similar to the catering business I operated for several years. The “pre” is securing and staging the business. The “during” is executing the business. And the “post” is finalizing the exchange of the business. I enjoy the “pre and during” most, as this in my opinion is what determines if a customer has an AMAzing experience and will return with more business.

AMA:  What’s new and exciting in the near future for you?

BARBARA: I believe children are the gift that keeps on giving. I am a better human being, worker among workers, woman and mother because of my son. My son, the love of my life, turned one when I started at the American Management Association 18 years ago. He leaves Atlanta in two weeks to start his career path in the visual arts in New York City. I find it pretty awesome that my son Prince will be starting his journey where I started mine several decades ago. A small little acorn tree that grew in Brooklyn and blossomed in Atlanta. I like to say that I am a ‘Papple’…a peach and an apple!

AMA:  What do you like best about being an Atlanta resident?

BARBARA:  One of Atlanta’s themes is the “City in the Forest.” I absolutely love natural environments and especially trees. The Atlanta area has maintained the beauty of the forest as it continues to design a first-class cityscape.  And for me this is the best of both worlds… a little bit of city and little bit of country!

Celebrating M&M’s in New York City’s Times Square

Posted on by Editor

What better way to celebrate National M&M’s Day this week than at M&M World in Times Square! Candy lovers of all ages delight in this colorful, chocolate wonderland located in the heart of Times Square, and adjacent to our New York AMA Executive Conference Center. The three-story building offers unique and memorable experiences, making it a must-see part of your New York City visit.

Personalize Your M&Ms

One of the most fun things to do at M&M World is personalize your own M&Ms using the personalized printer. Visitors start by choosing from 15 colors and one mix blend. Next, they select two images and create two custom messages for their personalized candy. Among the clip art images available for use are: “I Love NY,” the Statue of Liberty, and professional New York sports team logos.

The M&M Wall of Chocolate 

What’s better than a wall filled with M&Ms? How about a two-story wall of chocolate? Pick your favorite flavor or color from the massive wall, filled with thousands of colorful milk, peanut, and specialty M&M Candies. Unsure of which color to choose? Use the Color Mood Analyzer to find the right color for your current mood.

Start Spreading the News

If you love New York, then you’ll love the M&M World experience in Times Square. Shop M&M merchandise and capture a picture with your favorite M&M character. M&M World is open 9 am until Midnight—plenty of time to get a true chocolate fix before, during or after your AMA Center visit.

Candy’s Sweet Economic Impact

According to the National Confectioner’s Association, the candy industry is valued at $35 billion and provides more than 50,000 jobs. The association adds that many of the major candy companies in America are family-owned.

Celebrate M&M’s…Every Day

If you’re not visiting New York City in time to catch the candy’s national holiday, don’t worry…you can stop by M&M World and the AMA Executive Conference Center to celebrate all year long! We offer a unique network of meeting and conference venues located in New York City, Washington D.C., Atlanta and San Francisco. For more information about meeting at an AMA Executive Conference Center connect with us online.

Tricks & Treats: 5 Tips for Taking Your Meeting From Spooky To Spectacular

Posted on by Editor

Just because meetings are a part of today’s business world doesn’t mean they have to be spooky. With a little pre-planning, you can take your next meeting from spooky to spectacular by following these 5 helpful tips:

Beware of the Clock

Meetings take a lot of time out of a person’s day. In fact, middle managers spend 35% of their time in meetings and upper management spend as much as 50% of their time in meetings. Conquer this meeting monster by having a clearly set agenda and by starting—and ending—on time.

Bring Participants Out of the Shadows

Statistics show that 1 in 5 people are prone to dozing in meetings. As more and more of us push ourselves while sleep-deprived, sitting through a meeting with a speaker is a recipe for a nap. Engage participants by adding humor and activities. Be sure to have water, coffee, and tea along with healthy snacks. Participants will feel energized and they stand a better chance of remembering what they learned by actively participating rather than just showing up.

Be Alert to Double, Double, Toil, and Trouble

In order for meetings to be productive, it is important to stick to the agenda items. Participants who choose to try to use the time to complain or go off-topic not only prolong the meeting but frustrate other participants. Consider designating a “parking lot” for ideas and concerns to come back to in order to keep the meeting on task.

Sweet Success

Meetings don’t have to be monstrous—they are a great time to collect important team members and to discuss and plan for success. Celebrating recent victories and sharing good news is a sweet way to start—or end—a meeting.

Frightfully Good Follow-Up

You’ve invested time and effort to conduct a meeting with positive results. Following-up with participants regarding key action items and a short meeting synopsis keeps the momentum rolling and communication flowing.

If you’re planning your next meeting for Atlanta, New York, San Francisco, or Washington, D.C., consider the professional setting of AMA Executive Conference Centers. Make your next meeting spectacular! Contact us today for details on how our Centers are uniquely tailored for meetings and conference events. 

Big Ideas: Fascinating TED Talks About New York City

Posted on by Editor

New York City is the most densely populated city in the United States, with approximately 20 million people squeezed into the 305 square miles of the New York Metro. The City is widely renowned for its diversity, its traffic congestion, and its fascinating history. The convergence of cultures and unique experience of living in close quarters with so many neighbors gives New York a unique feel that can’t be duplicated. We’re proud to have an AMA Executive Conference Center located in the heart of Times Square in New York City. Enjoy learning some fascinating insights into the Big Apple through a few of our favorite TED Talks:

“New York – Before The City”

Eric Sanderson, a landscape ecologist, provides a fascinating look at New York City through a map drawn during the American Revolution. With his keen understanding of the network of habitat relationships between species, Sanderson has digitized the map to create a block-by-block rendering of NYC as it was 400 years ago, complete with estimated Lenape tribe locations, lakes and streams, hills and gullies, and animal and plant species that flourished in the area. In his TED Talk, Sanderson elaborates on his “Mannahatta Project,” and creates a fascinating parallel between the density and interconnectedness of today’s Manhattan and the habitat as it existed prior to the arrival of European settlers.

“How We Found The Worst Place To Park In New York City – Using Big Data”

In this TED Talk, quantitative analyst and big data cruncher Ben Wellington uses numbers compiled from the New York State Department of Transportation to provide a fascinating overview of what it is like to live in New York City. Through his data analysis of waterway sanitation, taxi speeds, and even fire hydrant locations, Wellington draws a picture of day-to-day life in the City while making a case for the availability and use of big data for the good of the City.

“A Park Underneath The Hustle and Bustle of New York City”

Dan Barasch is the co-founder and executive director of the Lowline, a green space garden that he has conceptualized underneath the Lower East Side of New York City. A descendant of Italian immigrants, Barasch has always been fascinated with the early growth of New York City. The discovery of a former trolley terminal that operated from 1908 – 1948 under the Lower East Side was the catalyst for this project that has gleaned interest from thousands of NYC residents and scientists worldwide.